Town of Fulton

Town Board Meeting

1. Call to Order – TB Meeting – Chairman Sayre called the Town Board meeting to order at 6:00 pm.  Present were - Sayre, Farrington, Guisleman, Hull, Brown, and Clerk Zimmerman.
2. Confirmation of Meeting Notice – Zimmerman confirmed the amended notice was published in the Edgerton Reporter and posted at CKSD, Carl’s Shell, Fulton Town Hall, and Town of Fulton’s website. 
3. Approval of Meeting Minutes – Jan. 10 & Jan. 24, 2012 – Zimmerman advised we cannot approve these minutes at this meeting because the PZ Board is not present to approve their portion. Motion (Farrington, Guisleman) to table until next month.  Carried unanimously.
4. Public Participation - none
5. Reports
   Police - Chief Larson stated Jan. was a limited month for patrol.  He advised that Officer Chilson was involved in an accident with the squad, so we were without a squad for about 3 weeks.  Larson advised he and Chairman Sayre looked at some no parking areas in the town, and advised that courtesy warnings have been handed out.                            
   Fire/EMS District – nothing to report
   Boat Patrol – nothing to report
   Lake District  nothing to report
   Water Utility – nothing to report
   CKSD – nothing to report
   FSD#2 – approve bills and financial statements – Motion (Farrington, Brown) to approve the bills and financial statements.  Carried unanimously.
6. Correspondence – Zimmerman advised we received a letter from Andrew Baker – Rock Co. Land Conservation Dept.  about the erosion control and storm water management county ordinance.  She advised the Town now has a sign posted in reference to projects that may include land disturbing activity. 
7. Discussion Re:  Road Right-of-Way Maintenance – Motion (Farrington, Guisleman) to move this to item # 7.  – Sayre advised that Buckthorn is a bush that has been growing in our ditches.  He stated it is a terrible weed, and it keeps coming back, and we cannot control it.  He stated we cannot afford to mechanically go back there every year and cut it.  Carl Anderson – Anderson Tree Service stated that there are many others too, that are in the right-of-ways, and as soon as the canopy of trees is removed, they get sunlight, and grow very fast also.  He stated that broadcast spraying might be a better way.  Sayre stated if we can spray these, and cut it back and get it to where only grass grows; we can maintain it with a mower.  Sayre stated we need to go after this hard enough to make it grass.  He stated our long term goal should be to not to have to go back and cut it.    Farrington asked if by spraying you kill completely or just retard the weeds, and would you need to re-spray.  Sayre stated you would retard the weeds, and probably have to re-spray in about 3 years.  Brown stated when it comes to spraying; people may be up in arms.  Brown stated a public awareness mailings should be done prior to spraying.  Sayre stated we may do that or he may stop and talk to the landowner.  Farrington asked who does the spraying.  Sayre stated we don’t have anyone to do the spraying, but Anderson can do it.  Anderson stated that he is in the process of becoming licensed to spray.  Sayre asked if the board wants to stay with Anderson or bid it out again.  He advised we could renew Anderson’s contract.    Motion (Hull, Farrington) to continue our contract with Anderson Tree Service, and not put out for new bids.  Carried unanimously.  Guisleman requested that Chairman Sayre keep the board up to date on how much spraying and where it will be.  Sayre stated he would, and advised that Anderson will also keep books of what he does.  Sayre also advised that he is watching the road conditions, and advised if the weather continues to be mild, he will be posting the roads. 
8. Request for Refund for Refuse/Recycle charge on tax bill – Steve Helgestad – no action taken.  Helgestad wasn’t at the meeting. 
9. Job Descriptions for Police Officer(s), Police Chief, and Police Clerk – Motion (Hull, Farrington) to approve the drafted job descriptions for officers, chief, and clerk.   Carried unanimously.
10. Operators License – A. Syphard; D. Thill – Zimmerman advised their applications are complete, and they passed their background checks.  Motion (Farrington, Guisleman) to approve A. Syphard, and D. Thill.  Carried unanimously.
11. Discussion/Possible Action Re:  Renewal of Auto & Liability Insurance Police w/Horton Group –Motion (Hull, Farrington) to stay with Horton Group, and renew our policy.  Carried unanimously.
12. Discussion/Possible Action Re:  Fire # sign replacement – Zimmerman advised that this is for the flag style signs, which you can see from both directions on the road.  Zimmerman advised we have $20,000 budgeted for 2012.  Zimmerman advised once the proposals come in, if it is too expensive, the board may want to decide to do only a portion of the town this year.  Sayre advised the towns fire #’s are in sad shape, and many of them are faded, and not readable.   Motion (Guisleman, Brown) approve the draft for RFP, publish it.  Carried unanimously. 
13. Joint Powers Agreement with Rock County 911 – Motion (Hull, Farrington) to sign the Joint Powers Agreement.  Carried unanimously. 
14. Pay bills/Sign checks/Approval of Voucher list & Financial Statements. The checks were handed out to be signed.   Motion (Farrington, Guisleman) to pay bills, and approve the voucher list and financial statements.
15. Consideration of a motion to convene into Closed Session pursuant to WI State Statute Section 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employees over which the governmental body has jurisdiction or exercises responsibility.  Re:  Appointing an election official as a Limited Term Employee – Deputy Clerk for 2012 and Police Chief retirement and procedure to fill that vacancy. Motion (Guisleman, Hull) to go into closed session.   Carried unanimously. 
16. Reconvene into open session and make motion(s) or announce any motion made in closed session.  Motion (Brown, Farrington) to appoint election official Becky Bittner as an LTE for the Deputy Clerk for this year.  Carried unanimously.  Motion (Farrington, Hull) to advertise in Edg. Reporter, and use the hiring procedure in our ordinance, (108-4) and to appoint an interim Chief of Police if needed.  Carried unanimously.
17. Adjournment – Motion (Hull, Farrington) adjourn at 7:00 pm.  Carried unanimously. 

Submitted by,

Connie Zimmerman-Clerk/Treasurer

NOTE:  These minutes are not official until approved by the Town Board. 

• Feb 14, 2012 TB Meeting Minutes (unofficial)
• Feb 07, 2012 Joint TB/PZ Meeting Minutes (unofficial)
• Jan 24, 2012 Joint TB/PZ Meeting Minutes (unofficial)
• Jan 10, 2012 Joint TB/PZ Meeting Minutes (unofficial)