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January 12, 2010 Joint Town Board, FSD#2, KSD#2, and Planning & Zoning Committee Minutes
TOWN OF FULTON
2738 W Fulton Center Dr. Edgerton, WI 53534
Tuesday, January 12, 2010 @ 6:00 PM
Joint Meeting with Town Planning & Zoning Committee and Town Board & FSD #2 & KSD#2
MINUTES
1. Call to Order – Joint Meeting of TB & PZ by Chairman Sayre at 6:00 pm. Present were Sayre, Hull, Farrington, Veitch, Brown, Lichtfuss, Rebman, Walton, Guisleman and Clerk Zimmerman. Absent was Clift.
2. Confirmation of Meeting Notice for Joint Meeting of TB & PZ – Zimmerman confirmed the notice was posted at CKSD, Carl’s Shell, Fulton Town Hall, and Town of Fulton’s website on 1/4/10, and published in the Edg. Reporter on 1/6/10.
3. Approval by PZ and TB of Agenda for Joint Meeting – Motion (Lichtfuss, Walton) to approve the PZ portion of the agenda. Carried. Motion (Brown, Veitch) to approve the agenda. Carried.
4. Approval by PZ, and TB of Joint Meeting Minutes for Dec. 8, 2009. Motion (Walton,Guisleman) to approve the PZ portion of the minutes from Dec. 8, 2009. Carried. Motion (Hull, Brown) to approve the minutes of Dec. 8, 2009. Carried.
5. Approval by FSD #2/KSD #2 of Meeting Minutes for Dec. 17th, 2009. Motion (Brown, Hull) to approve the minutes of Dec. 17, 2009 for the joint sanitary district meeting. Carried.
6. Public Participation – none.
7. Land Evaluation and Site Assessment (LESA) Program Manual – Draft – Wade Thompson advised the program was developed by the LESA committee. Wade explained LESA uses a comprehensive objective methodology to develop a LESA score for land parcels, evaluation substantial . LESA has land characteristics, distinguishing between land. Wade advised there are components, groups and factors for the LESA score. He advised the factors get scored, and weighted, which results in the rating for the final LESA score. He stated the basics for LESA scores are land evaluation – soil characteristics, and site assessment various other socio-economic and environmental characteristics. Each parcel will have land characteristics. He stated with LESA we develop a score for parcels. Wade advised once the LESA score is obtained it will determine a guideline the future use for parcels.
Wade advised the Town of Fulton LESA committee was diverse consisting of Scott Farrington, Andy Walton, Mike Guisleman, Hank Stockwell, Michelle Staff, and Roger Amundson. The committee decided on a program goal statement which was “The Town of Fulton will utilize the Land Evaluation and Site Assessment (LESA) Program to identify productive and valuable agricultural lands, providing information vital for consistent, objective, transparent, and informed land-use decisions.” The committee decided on factors which were soil, field size, use, surrounding uses compatibility, distance from municipal sewer service, distance from subdivisions, distance from roads, consistency with the future land use map, and % of parcel covered by environmentally sensitive areas. The committee developed a scoring scale for the factors. He advised factor weights remain the same. The committee came up with a LESA matrix, which are Tier I, II, and III. Wade advised this program would have to be reviewed/updated every couple of years. He advised the committee is offering the town some recommendations on how the program can be used, which is the score map should be utilized by the town planning and zoning committee and town board as a tool in the land use decision making process with a parcel’s LESA score and agricultural suitability and land use recommendation category to be considered when decisions are made regarding any major land use change and/or development proposal pertaining to said parcel. The second recommendation is that any major land use change and/or development proposal on a Tier I farmland parcel, or on a higher-scoring Tier II farmland parcel in close proximity to a Tier I – farmland block should be heavily scrutinized before any major land use change and/or development is allowed on these parcels. The third recommendation is that the program is and shall remain consistent with the Town of Fulton Comprehensive Plan, and the forth recommendation is town needs to update and revise this program every couple of years with the county to make sure it is doing what we want it to do. Brown stated that this program basically confirms what we did with the Smart Growth program. Wade advised that Michelle Staff a committee member who couldn’t be at the meeting tonight emailed her recommendation that this is a good program, and feels this is something the board should use. Sayre asked committee member Hank Stockwell what he thought of the program. Stockwell said he was very satisfied with the end result of the program. Motion (Rebman, Walton) to recommend to the Town Board to adopt LESA as an advisory tool. Motion (Brown, Veitch) to accept recommendation from PZ and adopt the LESA program as an advisory tool. Carried.
8. Workshop Announcement/Explanation for “The Working Lands Initiative” Farmland Preservation Program – Wade advised the county is putting on a workshop next Wednesday, Jan. 20th. He advised the Dept. of Ag is making major revisions to the farmland preservation program, specifically any lands that are zoned A1 in the town are going to be likely affected in some manner. He advised the county wants to make sure the towns are up to speed on what is going on. He advised there will be state staff presenting, and county staff will be there also. He advised this is basically a question and answer session for the changes that will be made. Al Sweeney – Rock County Board member advised there are responsibilities and opportunities for the Fulton Town Board and landowners alike, so he encouraged attendance. Sayre asked if there were any board members willing to go so that we could have some representation there. Brown advised he could go, as did Lichtfuss. Sayre and Hull advised they would try to go also.
9. Consideration for change of meeting dates for July and September monthly meeting – Zimmerman explained the July meeting date is scheduled for July 13th, and stated she will be at UWGB-Clerk/Treasurer’s Institute that week so she is asking that we move the meeting date to July 6th. Zimmerman advised meeting for Sept. is scheduled for the 14th, which is the Partisan Primary Election, and asked that we move that to Sept. 7th. Motion (Hull, Farrington) to move the dates to July 6th, and Sept. 7th, 2010. Carried.
10. Reports
A. Police - Chief Larson said he has been asked by several people if they can take some of the wood that is down in the town right of way, and advised he hasn’t been allowing it. Veitch advised that they need to get in touch with the land owner, and get permission. Veitch also advised that the Town is liable for the town right of way. Chief Larson thanked the Rock County road crew for a job well done during these past couple of storms.
B. Water Utility – Rebman advised nothing new to report, and the next meeting is Jan. 18th at 5:00 pm.
C. Building Inspector – Sayre advised all board members have a copy of year end report in their packets.
D. Lake District – Brown advised the RKLD board met with consultants in November, and are trying to develop the scope of work for this Lake Koshkonong project. He advised the goal of the projects that are going on is to advance the recreational and ecological value of Lake Koshkonong.
E. Boat Patrol –no report
F. Fire District – Sayre advised they are still working on the surveys which were sent out to get them returned to see if they qualify for the grant.
G. CKSD – Lichtfuss advised in 2010 the board needs to do a 5 year review for the future areas the towns want to designate for expansion. She advised they will be getting together a joint meeting of the towns so that everyone has a chance to review and revise.
a. Review of letter written to CKSD board reference engineering firms by Chairman Sayre. – advised letter was handed out. – Lichtfuss advised the letter was handed out to all board members. Sayre explained briefly that he wanted to make his opinion about once phase I of the upgrade project is complete he would like the CKSD board to send out RFP’s for engineering firms thus competitively awarding the engineering for the project. Brown advised he too approves of the letter.
H. Fulton Sanitary District #2
a. Approval of bills and financial documents – Zimmerman advised that Attorney Schroeder’s bill for $144 needs to be added to the list of bills to be paid this month, and advised each board member has a copy of the bill Motion (Brown, Hull) to pay bills including the $144 bill from Attorney Schroeder, and approve the financial documents. Carried.
b. Discussion re: Request from Scott Berg on behalf of all property owners requesting reimbursement for the annexation costs for Applewood Subdivision. - Sayre advised we submitted it to our attorney. Sayre advised that our attorney, Mark Schroeder has requested assistance from Strand Associates in evaluating the refund request from Mr. Berg, and Mark has been advised by Strand that the CKSD board will be taking up this matter at their Jan. 20th meeting. Sayre advised we are waiting on CKSD to give Strand permission to work with our attorney. He advised as soon as that happens we will get to it. He advised we are trying to get this matter solved and taken care of correctly.
11. Adjourn P&Z – Motion (Walton, Rebman) to adjourn P&Z. Carried.
Town Board
12. Town of Fulton Ordinance Chapter 294, Manufactured & Mobile Homes
A. § 294-5 Monthly Permit fees - Zimmerman advised she pointed out last summer that the state statute and our town ordinance state that we should be charging monthly parking permit fees for our mobile home parks, and we have been charging some of them personal property taxes and some weren’t being charged personal property taxes. She advised that at that meeting of June 9, 2009 the board decided we would move forward and comply with the state statute and our town ordinance. Zimmerman introduced Jim Danielson from Accurate Appraisal, LLC, and advised he could explain how the monthly permit fees statute works and answer any questions. Jim Danielson advised according to chapter 294-5 of the Fulton ordinances, as well as state statute 66.0435 states that mobile home monthly parking fees should be charged. He advised the actual owners of the mobile home parks will pay the town the fee. He advised this will make it so there is consistency and congruency in equities and things like that. He advised what will happen is that Accurate will value the mobile homes based on market value of the mobile home as of Jan. 1st of each year. He advised in January a mobile home parking permit fee invoice will be sent out that the mobile home owner themselves will pay to the park owner, who then pays the town the sum for the year. The valuation process is essentially the same other than the mobile home owner would get their valuation at the beginning of the year instead of right before Board of Review; however the mobile home owner has the right to contest their value, just like anyone else does at the open book and Board of Review. Danielson advised it is essentially just like property tax, other than it will be a monthly fee, they don’t get the bill at the end of the year, and they get it at the beginning of the year. He advised this is an attempt to get things more consistent and fair and equitable. He advised the mobile home owners who receive Personal Property tax bills will no longer receive those. Sayre asked how long this statute has been in place. Danielson stated he didn’t know but it isn’t a statute that was newly created. Doug Sherman asked how this will be implemented. Zimmerman advised the bill will go directly to the mobile home owner, and also a copy of the bill will be mailed to the park owner so that he/she knows what needs to be collected, and in turn paid to the Town of Fulton. Mobile home park owner Doug Sherman asked when this will take effect. Zimmerman advised this will be retroactive to Jan. 1, 2010. She advised that all PA118 forms need to be returned to her by February 1, 2010.
13. Consideration/Approval of New Operator’s Licenses – Zimmerman advised that no applications have been submitted this month.
14. Refuse/Recycle
A. Refund request for Ollie Natter for parcels 6-6-110.2, 6-6-110.3, 6-6-117.2, & 6-6-1318. Sayre advised these parcels are Natter’s in Newville and he has his own dumpster and pays Sherman Sanitation for garbage pick up and doesn’t use the services we contract with. Motion (Farrington, Veitch) to refund the refuse/recycle fee for those four parcels. Carried.
B. Discussion re: Electronics Recycling Law SB107 – Zimmerman advised that Governor Doyle signed Wisconsin’s electronics recycling bill, SB107 on Oct. 23, 2009. She advised items such as TV’s, computer screens, and cell phones won’t be able to be thrown away in the trash. She advised she contacted Veolia who indicated at this time they don’t have plans for having a drop off site at our area, that they’ll probably have one in Ft. Atkinson. She advised she wanted to bring it to the board’s attention that there will be a change coming up. She stated she thought this takes effect on Sept. 1st. She also advised that she received an email from Veolia which indicated they will pick up bigger electronics like TV’s and computers on their appliance truck, however smaller electronics will have to be dropped off at their drop box in Ft. Atkinson. Sayre suggested that this might be something worth bringing up at the next Towns Association meeting to see if we can get the area towns together to come up with a possible centralized drop off site. Bob Venske from Town of Albion stated they are checking into this also. He advised they have a recycle site, and it is possible that the area towns could work together to come up with some sort of solution so that our citizens will have a drop off point in their area. He advised their board hasn’t decided on anything, and this is just his suggestion. Brown advised he is planning on attending the Town’s Association meeting and advised he would bring it up.
15. Discussion re: RRLE permanent residency – Brown briefly explained that the PUD states that there is no permanent living allowed there. He advised there has been a committee working with our board to address and solve this issue. He advised at the Oct. meeting that RRLE was starting to work on a plan where they can move toward a situation where they can document new people coming in when they buy land, and have them sign something that they intend to use it for recreational use and not year round living. Brown advised that at that meeting it was determined that this is a RRLE problem. Brown advised at the Oct. 30th committee meeting that he was at, there was another draft letter which basically talks about the history of RRLE, and indicates that the Town of Fulton has been trying to work with RRLE to resolve permanent residency for the past several years, and the town is determined to come to a solution that achieves compliance in a limited time period. Brown advised they discussed possibly grandfathering those that are living there full time now, and the goal would be to get something enforceable that would be for anyone new coming in, they would have to sign a form that stated they don’t intend to live there full time. Sayre advised RRLE has been working on a draft letter to send out. He advised this draft letter was compiled after meeting with Rock Co and himself. He advised there is a letter that has been drafted which RRLE will send to every owner. He advised this letter is a history of the situation and bringing everyone up to speed of exactly where we are at. He advised this is an informative letter to everyone who owns property in RRLE to let them know what has been happening. Brown stated that if RRLE wants to send out that letter, they can do so, and we shouldn’t dictate what they put in their letter. Brown advised the solution can be that the residents that are currently there permanent can be grandfathered. He advised those grandfathered would be just the current ones living there, and no one else that the property is sold to.
16. Discussion/Possible Action re: Acceptance of letters of credit or cash bond for new roads/subdivisions or any other projects in the town. – Sayre advised in doing some research that the Town of Fulton had gotten “stuck with” a letter of credit in the past, that turned out to be no good, because if the company went bankrupt. Sayre suggested that we only accept cash bonds from now on instead of a letter of credit. Brief discussion. Motion (Hull, Farrington) that we accept only cash bonds for new roads, subdivisions or other projects where we require a letter of credit or cash bond. Carried.
17. Discussion re: Town of Fulton brushing work to be done in 2010. – Sayre advised that Dale Christiansen of Christiansen Saw Mill provided an estimate for his company doing some brush work in the town. Sayre advised he does work for Town of Johnstown and Town of Bradford. Christiansen advised his business has a skid steer with brush mower, chipper, bucket truck and gave a brief description of what type of work he can do. Sayre advised if we decide to go this route he thought it would work out good if we went with Christiansen’s company and the company we used last year because each company does a different type of tree trimming/brushing and they could work hand in hand. Sayre advised once this is all trimmed up and taken care of, if the town adopts a law like the Town of Porter has, then once it is done, it is the land owner’s responsibility after that. Doug Sherman asked if this will be put out for bids. He advised he’s been cutting trees for the past 25 years and hasn’t been contacted for a bid on it. Sayre asked him if he bid on some of the big trees that we took down last year. Sherman indicated yes he bid on that. Sayre advised that was the start of the tree work, and prior to that we didn’t hire anyone to do it, which is why it got out of hand. Sayre advised that there hasn’t been much done in the last 6-8 years. Sayre advised once it gets cleaned up that we don’t let them get away for that long again.
18. Discussion/Approval of Renewal of Tower licenses – Zimmerman advised that our Building Inspector has completed inspections on the towers per our ordinance. She advised that neither American Tower or US Cellular have returned their application and fee yet. Brief discussion. Motion (Farrington, Veitch) to approve the tower licenses and have the clerk issue them when the proper paperwork and fees are submitted.
19. 2009 Budget Amendments - Resolution 2009-10 – Zimmerman explained 2009’s budget amendment is probably more detailed then she has done in the past. She advised the resolution contains a spread sheet of each account number showing the amended amount. Motion (Hull, Farrington) to approve budget amendment #2009-10 Carried.
20. Pay Bills/Sign Checks – the checks were handed out to be signed.
21. Approval of Voucher List and Financial Statement – Motion (Brown, Veitch) to approve the voucher list and financial statement.
22. Correspondence – Letter from Edgerton Hospital re: Construction of new Hospital; Thank you letter from Jerry Miles. Zimmerman advised each board member has a copy of the above mentioned letters. She also advised we have received a letter from Shirley Connors about a meeting scheduled to present the draft plan changes for the County’s Natural Hazard Mitigation Plan. Zimmerman advised Shirley would like to know if we will be attending that meeting. Sayre, Farrington and Hull advised they would try to make it. Zimmerman advised of another letter received from Rock County Land Conservation Dept. in reference to Erosion control and Storm Water Management Ordinance Administration, and advised each board member has a copy of the letter.
23. Adjournment – Motion (Farrington, Veitch) to adjourn at 8:00 pm. Carried.
Submitted By: Connie Zimmerman, WCMC – Clerk/Treasurer
NOTE: These minutes are not official until approved by the Town Board and Planning & Zoning Committee.
Archive:
August 10, 2010 Joint Town Board, FSD#2, KSD#2, and Planning & Zoning Committee Minutes
July 19, 2010 Water Utility Meeting Minutes
July 6, 2010 Joint Town Board, FSD#2, KSD#2, and Planning & Zoning Committee Minutes
June 21, 2010 Water Utility Meeting Minutes
June 17, 2010 Special Town Board Meeting
June 8, 2010 Joint Town Board, FSD#2, KSD#2, and Planning & Zoning Committee Minutes
June 1, 2010 Special Town Board Meeting
May 17, 2010 Water Utility Meeting Minutes
May 11, 2010 Board of Review (adjourn to later date)
May 11, 2010 Joint Town Board, FSD#2, KSD#2, and Planning & Zoning Committee Minutes