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December 8, 2009 Joint Town Board, FSD#2, CKSD#2, and Planning & Zoning Meeting Minutes
TOWN OF FULTON
2738 W Fulton Center Dr. Edgerton, WI 53534
Tuesday, December 8th, 2009 @ 6:00 PM
Joint Meeting with Town Planning & Zoning Committee and Town Board & FSD #2 & CKSD#2
MINUTES
1. Call to Order – Joint Meeting of TB & PZ by Chairman Sayre at 6:00 pm. Present were Sayre, Hull, Brown, Lichtfuss, Clift, Rebman, Walton, Guisleman and Clerk Zimmerman. Absent were Farrington, & Veitch.
2. Confirmation of Meeting Notice for Joint Meeting of TB & PZ - Clerk Zimmerman confirmed the notice was posted at CKSD, Carl’s Shell, and Fulton Town Hall, Fulton’s website, and published in the Edgerton Reporter.
3. Approval by PZ and TB of Agenda for Joint Meeting - Motion (Guisleman, Walton) to approve the PZ portion of the agenda. Carried. Motion (Hull, Brown) to approve the TB portion of the agenda. Carried.
4. Approval by PZ, and TB of Joint Meeting Minutes for Nov. 10, 2009 - Motion (Guisleman,Walton) to approve the PZ portion of the minutes. Carried. Motion (Brown, Hull) to approve the TB portion of the minutes. Carried.
5. Approval by FSD #2/CKSD #2 of Meeting Minutes for Nov. 17th, 2009 - Motion (Brown, Hull) to approve the minutes. Carried.
6. Approval by TB for Budget Meeting Minutes of Nov. 10th, 2009 - Motion (Hull, Brown) to approve the minutes. Carried.
7. Public Participation – none.
8. Reports
A.Police – Chief Larson advised nothing much to report, and the written report was in their packets.
B.Water Utility – Rebman advised finishing seasonal turn offs.
C.Building Inspector – Sayre advised the report is in their packets.
D.Lake District – Brown advised a scope of work meeting is under way with the Lake District and the WI Dept. of Natural Resources and the US Army Corp. of Engineers for the work that is going to be done on Lake Koshkonong. He advised there will be a Lake District meeting on Thursday to go over this. Clerk Zimmerman asked Brown to talk to the Lake District charges that are put on the tax bills. She advised that she has been working with Ray Lunder through email to figure out why certain parcels aren’t being charged. She advised she emailed him a list of parcels in question. She also advised she asked about a TOF parcel that the Lake District wanted to charge, and indicated that Lunder advised we may have to go through some sort of court procedure to get the charge removed. Zimmerman also advised she asked Lunder what the procedure was for someone to not get charged for every parcel they own, and he advised they contact Rock Co. to get “combined for lake district only”. She advised she contacted Rock Co. and they advised they had never heard of that. Zimmerman asked Brown if he could check into this, and get clarification. She advised she would like to get this clarified before next tax season. Rebman stated he thought you could make a formal request to be removed to the Lake District. Guisleman stated he thought each parcel got charged no matter what.
E.Boat Patrol – Farrington was absent tonight, therefore there was no report.
F.Fire District – Sayre advised they are working on trying to secure enough surveys, which is 51% to try to be eligible for the money for the work for the parking lot and the addition on the building.
G.CKSD – Lichtfuss advised new superintendent, Eric Hansen starts tomorrow and will be working with Jerry for the rest of the month. She advised the meeting is tomorrow night, weather dependent for the sanitary districts. She advised the manufacturing of the pumps has been put on hold and other equipment put on hold pending the outcome of the meeting. Sayre asked Lichtfuss if she had a chance to read Atty. Moore’s letters. Lichtfuss was given copies of the letters for her review.
a. Discussion re: Joint meeting of the Consolidated Koshkonong Sanitary Districts to be held on Dec. 9th, 2009, and the Resolutions to be considered for approval at that meeting for the sanitary district upgrade. – Sayre advised that Atty. Moore didn’t find anything that would raise a red flag, except he suggested we have a document that separates us and gets CKSD on their own. Lichtfuss said she thought one was drafted already that indemnifies the towns. Brown clarified that the meeting is tomorrow night at 5:30 pm. Zimmerman stated that is when it is scheduled for, however due to the weather it might be rescheduled to Thurs. Dec. 17th at 5:30 pm. Zimmerman stated she will call everyone if it is cancelled and rescheduled.
H.Fulton Sanitary District #2
a. Approval of bills and financial documents – Motion (Hull, Brown) to approve payment of the bills and financial statement, with the addition of payment for $369.17 from Atty. Schroeder invoice. Carried.
b. Discussion/Possible action re: Request from Scott Berg on behalf of all property owners requesting reimbursement for the annexation costs for Applewood Subdivision. Sayre advised we are still working on this. Zimmerman explained she spoke with Atty Schroeder who indicated that he has been in contact with Paul Dries – Strand Assoc., and advised Dries needs permission from CKSD to work with Atty. Schroeder. Zimmerman confirmed with the board that the reason the assessment was increased by $550 which was because the bid that came in for the actual digging work. Sayre stated yes, that was the reason. Atty. Schroeder’s suggestion once he gets the information from Paul Dries, is to re-do the entire assessment and include all costs that should be in it, and leave out the costs that shouldn’t be, which would be the attorney fees. Zimmerman indicated that by re-doing the entire assessment, it would require a new public hearing. She indicated that way the numbers for the adjustments would be adjusted. Zimmerman indicated that Atty. Schroeder can come to the January meeting to explain and answer questions. Sayre advised he wants clarification from an additional bill from Strand because where the telephone poles were, the line needed to be relocated, and we had to pay another $5000. Sayre indicated if they put it in the wrong place, that wasn’t our fault. Sayre stated he wants to know why we were charged the additional $5000. Sayre indicated if there was an issue there, he wants it settled before we re-do the assessment. Lichtfuss indicated she would do some checking to find out what happened and let Chairman Sayre know.
9. Adjourn P&Z – Motion (Walton, Clift) to adjourn PZ portion.
Town Board
10. Discussion/Possible Action re: 2010 Rock County Humane Society Contract – Motion (Brown, Hull) to approve the 2010 contract and check off shelter drop off service only for cats and initial that the Town accepts injured or police requested wildlife service, and initial that the Town’s expense cap for 2010 is $4,936.50. Chief Larson asked if all the area municipalities were choosing the option for cats. Brown indicated no, that some municipalities don’t want anything for cats. Carried.
11. Appoint/Re-appointment of Election Officials for a 2 year term for 2010-2011. Zimmerman read the list of election officials to be appointed who were, S. Balis as Chief Inspector, J. Alf, and M. Fassbinder as alternate Chief Inspectors, and L. Amundson, J. Buggs, T. Clark, N. Kent, A. Oldenburg, B. Shumaker, B. Steponkus, H. Stockwell, J. Stockwell, G. Thompson, J. Thompson, and P. Williams as election officials. Motion (Brown, Hull) to approve the election officials as indicated for a 2 year term, 2010-2011. Carried.
12. Discussion/Approval of the 2010 Local Road Maintenance Contract with Rock County Dept. of Public Works. – Sayre advised the new contract is for an additional $100 mile. He advised we received a letter last week from Ben Coopman saying the services were going to be cut. He advised that all board members have a copy of the letter in their packet. Sayre advised we drafted a letter advising Rock Co. that we don’t appreciate this. Sayre advised he has spoke to a couple other towns who aren’t happy with this either. Brief discussion. Citizen Carl Lichtfuss suggested that a copy of the letter gets send to the county board also. Sayre advised that a year or two ago he sent them a letter advising Rock Co. that if they ever decided to stop doing maintenance for the town that we would like a 2 year notice. He said that letter is still on file. Motion (Hull, Brown) to approve the contract and have Chairman Sayre sign it. Brown asked if they are going to cut their services that maybe we should be getting together with area towns such as Porter, Albion, and in the vicinity should start talking about possibly forming a consortium where we could leave the county and have our own shop that would be shared by a certain number of towns. Sayre advised he has checked into it a little bit. He advised it is ¾ of a million dollars just to buy used equipment, and at least another $300,000 for a building, and then employees. He said it could be done, however, it’s something that could cost at least a million dollars. Sayre advised that could be a management nightmare. Zimmerman advised that the State just passed legislature where for budgeting purposes, we cannot decrease the police and fire budgets more than a certain percentage. She advised she couldn’t remember the exact percentage. She advised that maybe we should talk to our legislatures and ask them to do this for public works too because public works is our infrastructure. She stated we rely on our roads, and if we cannot cut from police and fire, where is the next cut going to come from, which could likely be DPW. She indicated if the county is cutting DPW’s budget, than all the towns are getting affected too. Zimmerman advised she agrees with not cutting police and fire, but advised DPW needs to be thought of also. Sayre agreed, and stated to keep the infrastructure from falling apart is quite a project, and we get many citizens saying don’t raise my taxes. He indicated we need to keep our level of maintenance up to something reasonable because once it starts to slip, it is tough to catch up. Motion (Hull,Brown) to send the letter to DPW and also a copy to the county board. Carried.
13. Consideration/Approval of New Operator’s Licenses – Linda Reppen, Eric Munger. Blaine advised background checks were done. He advised that Munger is a convicted felon, and was advised by Atty. Schroeder that the felony needs to be correlated with the establishment where the applicant wants to be employed in order to be denied. Attorney Schroeder stated we need to issue the operators license to Munger because his felony isn’t affiliated with where he wants to work. Larson advised we need a procedural rule so that in June when operators renew, if we deny someone because of an offense they have that we have to advise them we will allow them a chance for a hearing. Sayre advised we could do that. Larson asked the board if that would be for the new applicants or only renewals. Sayre advised it should be for both Larson advised Reppen passed her background. Motion (Hull, Brown) to approve operator’s licenses for L. Reppen, and E. Munger. Carried.
13.Pay Bills/Sign Checks – the checks were handed out to be signed.
14. Approval of Voucher List and Financial Statement - Motion (Brown, Hull) to approve the voucher list and financial statements.
15. Correspondence – Letter from Dept. of Revenue re: Proposed Changes to Property Tax Administration; letter from WI Towns Assoc. re: Dept. of Revenue proposal for County Assessment “Town Hall Meetings”; letter from CKSD to Marvin Keys-First Rockford Group re: Engineering costs for Lakewoods 1st Addition – Brief discussion about the letters received.
16.Adjournment – Motion (Brown, Hull) to adjourn at 7:00 pm.
NOTE: These minutes are not official until approved by the Town Board and Planning & Zoning Committee..
Submitted by,
Connie Zimmerman, WCMC
Clerk/Treasurer
Archive:
August 10, 2010 Joint Town Board, FSD#2, KSD#2, and Planning & Zoning Committee Minutes
July 19, 2010 Water Utility Meeting Minutes
July 6, 2010 Joint Town Board, FSD#2, KSD#2, and Planning & Zoning Committee Minutes
June 21, 2010 Water Utility Meeting Minutes
June 17, 2010 Special Town Board Meeting
June 8, 2010 Joint Town Board, FSD#2, KSD#2, and Planning & Zoning Committee Minutes
June 1, 2010 Special Town Board Meeting
May 17, 2010 Water Utility Meeting Minutes
May 11, 2010 Board of Review (adjourn to later date)
May 11, 2010 Joint Town Board, FSD#2, KSD#2, and Planning & Zoning Committee Minutes